• Main Art Show room opens
• Bidder registration opens inside the main Art Show room
• Silent Auction begins
• Art Show programming starts

• Art Show opens
• Bidder registration opens inside the main Art Show room

• Art Show opens
• Bidder registration opens inside the main Art Show room

• Art Show opens

• Silent Auction ends

• Voice Auction starts

• Art Show closes

• Art Show closes

• Art Show closes

• Art Show closes

Perks

Here are just a few of the perks you'll get for volunteering with the Art Show:

• Free Convention Membership for returning volunteers
  • For first-time volunteers, convention membership is only $20
• Free Convention T-Shirt - All staff members who worked the required 25 hours at the Art Show may be eligible for a free T-shirt the following year. To qualify, the staff member's hours must be logged into the Art Show staff database by their director, and we must have the staff member's contact information and T-shirt size verified prior to the current year's convention.
• See the Dragon*Con Volunteer Website for additional information on the T-shirt and other perks available to staff members.
• All volunteers that complete their shifts will be entered into a raffle to be drawn at the end of the show
• All volunteers that complete their shifts may attend the post-convention Dead Dog Party. There will be free food, a slideshow of the highlights from the convention, and, perhaps, a bit of a sneak peek at what's in store for next year.
• Volunteers whose shifts do not overlap with the Dead Dog Party are invited to return to the Art Show to join us when we head over to the party. Please check with your Director during your last shift for timing on the Dead Dog Party.
• Entry into the Art Show Staff Raffle
• Dead Dog Party Attendance

Commitment

Here's what we'll expect from you:

• 25 hours of volunteer time.
  • Shifts are usually 6-6.5 hours long on each of the 4 days of the convention.
• Compliance with general convention volunteer policies.

 Departments

Here's some information about the different volunteer positions available:

Position/
Manager

Description

Physical Requirements

Shifts

Set-up/Breakdown
 
 
Manager:
Jeramie Ivey

This position requires hands-on type people that like to build things (and then take them apart). Volunteers will be moving equipment to and from the hotels, putting up the pipe-and-peg board displays, re-arranging tables, setting up a grid wall, running electrical cords around the room, mounting light fixtures to the pipe frames, and taping down any loose cables on the floor.

• Lots of walking.
• Some lifting - some of it heavy lifting.
• Tasks can be found that do not involve lifting, but volunteers will be on their feet for the entire shift.

There will be 4 days for this position and volunteers need to attend all 4 days to get their 25 hours: 

• Wednesday (before the convention): 9am - 2pm OR 2pm - 7pm
• Thursday (before the convention): 9am - 9pm (with a 1/2 hour break each for lunch and supper)
• Friday: 9am - 12noon
• Monday: 4pm - finish with 1h break for Dead Dog Party

Mail-in Art
 
 
Director:
Anne Parise

Working in conjunction with the "Set-up/ Breakdown" crew, volunteers in this position will start their shift helping with the set-up. Then, once the show is ready to receive art, these volunteers will be taken off set-up and asked to hang up the art for those artists that were not able to attend in person.

In addition to being a hard working person, volunteers for this position should have a respect for other people's art, as they will be responsible for ensuring that the art is carefully unpackaged and neatly displayed before the show begins.

Then, on Monday, these volunteers will also be responsible for repackaging any remaining art into the appropriate boxes. Once all art has been put away, the volunteers will be asked to help with the remaining breakdown.

• Lots of walking.
• Volunteers will be on their feet for the entire shift.
• Some lifting - some of it heavy lifting.
• Mailed-in boxes can be heavy and bulky, but there are carts, trolleys, and other volunteers available to help move the art from the secure office to the appropriate bay or table.
• Volunteers must be able to reach to the top of our 7' displays. There will be one ladder available but, as it must be shared by several departments, it may not always be available on short notice.

There will be 3 shifts for this position and volunteers need to attend all 3 shifts to get their 25 hours:

• Thursday (before the convention): 9am - 9pm (with a 1/2 hour break each for lunch and supper)
• Friday: 9am - 12noon
• Monday: 4pm - finish with 1 hour break for Dead Dog Party

Check-in/Check-out
 
 
Director:
Anne Parise

Working in conjunction with the "Set-up/ Breakdown" crew, volunteers in this position will start their shift helping with the set-up. Then, once the show is ready to receive art, these volunteers will be taken off set-up and asked to start checking-in artists.

In addition to being a hard working person, volunteers for this position should have an eye for detail, as it is absolutely critical that the artist's control sheets match the art and the barcodes that are on display. Volunteers will be interacting with the artists and, thus, should present a friendly, helpful demeanor. Check-in volunteers will also need to work with the Mail-in volunteers to get the mail-in art checked in.

On Monday, volunteers will be checking-out the artists - counting and verifying the remaining pieces and marking them on the control sheets. Then, once all artists have been checked-out, the volunteers will be asked to help with the remaining breakdown.

• Lots of walking.
• Some lifting - some of it heavy lifting.
• Tasks can be found which do not involve lifting, but volunteers will be on their feet for the entire shift.

There will be 4 days for this position and volunteers need to attend all 4 days to get their 25 hours:

• Wednesday (before the convention): 9am - 2pm OR 2pm - 7pm
• Thursday (before the convention): 9am - 9pm (with a 1/2 hour break each for lunch and supper)
• Friday: 9am - 12noon
• Monday: 4pm - finish with 1h break for Dead Dog Party

Bidder Registration
 
 
Director:
Ingrid Eichelbaum

The Bidder Registration position requires a people-friendly person that has basic computer skills. Volunteers in this position will be taking filled-out forms from convention attendees, entering that data into a database, and then issuing a bidder number to the attendee.

For part of Sunday and Monday, the Bidder Registration volunteers will become cashiers to assist with the anticipated heavy sales volumes.

The 1st shift on Friday will be partially worked as a Check-In volunteer.

The 2nd shift on Monday will be worked as a Check-Out volunteer.

On-site training will be provided prior to the start of the first shift.

• Volunteers will be seated for most of their shifts but will be asked to do some walking during either Check-In or Check-Out.
• There will be no lifting for either shift.

There will be 2 shifts for this position. Shifts will be assigned by the Director and efforts will be made to accommodate pre-planned convention activities and the shift schedules of other Art Show volunteers with whom you are attending the convention.
Shift 1

• Friday**: 10am - 4pm
• Saturday: 10am - 4pm
• Sunday: 10am - 4pm
• Monday*: 10am - 4pm

Shift 2

• Friday: 2pm - 8pm
• Saturday: 2pm - 8pm
• Sunday*: 2pm - 8pm
• Monday**: 2pm - 8pm

* - Indicates shifts that will be worked in part or in whole as a cashier
** - Indicates shift where volunteer will be checking-in/out artists

Cashier
 
 
Director:
Ingrid Eichelbaum

The Cashier position requires a people-friendly person that has basic computer skills and should be determined to be 100% accurate in everything they do. Cashiers will take art from customers, use a barcode scanner to enter the piece into the computer invoice, and verify/enter the correct price for the piece.

During set-up, cashiers will be unboxing and setting up computers and running network cable around the room

Cashiers will bag smaller pieces of art but will not be asked to wrap pieces against breaking (we will have a station with newspaper where customers can wrap their own art, once they've paid for it).

Cashiers will be responsible for the funds in their register and will be asked to verify their float at the beginning of their shift and to count and justify their registers against the shift's sales before they leave.

Smaller Print Shop items will be kept behind the counter and the Cashiers will be asked to retrieve a requested item for an interested customer.

Parts of the 1st shift on Friday and the 2nd shift on Monday will be worked as a Check-in/Check-Out volunteer.

On-site training will be provided prior to the start of the first shift.

• First shift volunteers will be seated for most of their shifts but will be asked to do some walking for the Friday shift.
• Second shift volunteers will be seated for most of their shifts but will be asked to do some walking for the Monday shift.
• There may be some minor lifting of artwork to position it so the hand-held barcode scanner can read the barcodes. Customers are usually willing to help with heavier pieces of art.

There will be 2 shifts for this position. Shifts will be assigned by the Director and efforts will be made to accommodate pre-planned convention activities and the shift schedules of other Art Show volunteers with whom you are attending the convention.
Shift 1

• Friday*: 10am - 4pm
• Saturday: 10am - 4pm
• Sunday: 10am - 4pm
• Monday: 10am - 4pm

Shift 2

• Friday: 3pm - 9pm
• Saturday: 3pm - 9pm
• Sunday: 3pm - 9pm
• Monday*: 3pm - 9pm

* - Indicates shift where volunteer will be checking-in/out artists

Bid Monitors / Entrance Bagging
 
 
Director:
Sam Wallace

Bid Monitors assist with security by being a continuous visible presence around the Art Show. Bid Monitors will walk around the show making sure customers are not stealing or damaging artwork, or taking pictures inside the Art Show, and are behaving properly. Bid Monitors will not have to confront customers directly, but will have a radio to call the shift lead or director should an incident arise.

Bid Monitors will assist customers by providing information on the biddingprocess or directions around the Art Show room.

Bid Monitors will also keep an eye on the bidding, marking out "Quick Sale" pricing as bidding begins on each piece. Bid Monitors will also regularly check bid sheets for scratched-out bids, invalid bids, missing bid sheets, or art that has received 5 bids, sending it to voice auction.

Entrance baggers will assist with bagging loose cameras as customers enter the Art Show. They will also put zip-ties on open bags to reduce the chances of theft.

Bid monitors and entrance baggers working first shift on Friday and second shift on Monday will assist directors with artist check-in and check-out on those days before the Art Show opens to the public and after we close at the end of the convention in order to complete their 25 hour requirements.

• Bid Monitors will be walking around the Art Show room for their entire shift.
• Bid Monitors should be able to reach bid sheets that range in height from 3' to 6'.
• Entrance Baggers will be standing at one of two entrances in the Art Show room for their entire shift.
• Bid Monitors and entrance baggers will be rotating between jobs during their shifts at the discretion of their director.

There will be 2 shifts for this position. Shifts will be assigned by the Director and efforts will be made to accommodate pre-planned convention activities and the shift schedules of other Art Show volunteers with whom you are attending the convention.
Shift 1

• Friday: 10am - 4pm
• Saturday: 10am - 4pm
• Sunday: 10am - 4pm
• Monday: 10am - 4pm

Shift 2

• Friday: 2pm - 8pm
• Saturday: 2pm - 8pm
• Sunday: 2pm - 8pm
• Monday: 2pm - 8pm

Programming
 
 
Director:
Heidi Wallace

Programming staff assists with setting up the programming rooms for the next panel. This may include transporting and plugging in a television (it will be on wheels), setting up/cleaning up art supplies, re-arranging chairs, and cleaning up garbage from the previous panel.

Staff will also be counting the number of people that attend each panel, so we have an idea of the popularity of each panel.

• Programming volunteers will be asked to do some walking but may be permitted to sit during the panel, if no other task arises.
• There may be some light lifting.

There will be 2 shifts for this position. Shifts will be assigned by the Director and efforts will be made to accommodate pre-planned convention activities and the shift schedules of other Art Show volunteers with whom you are attending the convention.
Shift 1

• Friday: 10am - 4pm
• Saturday: 10am - 4pm
• Sunday: 10am - 4pm
• Monday: 10am - 4pm

Shift 2

• Friday: 2pm - 8pm
• Saturday: 2pm - 8pm
• Sunday: 2pm - 8pm
• Monday: 2pm - 8pm

A.S.P.S.
(Art Show Protective Services)  
 
Captain:
Jim Shepherd

The A.S.P.S. group is responsible for maintaining order and security within the Art Show. Volunteer staff will be checking for people using unauthorized cameras, eating/drinking within the Art Show, causing disruptions, and damaging or stealing artwork. A.S.P.S. also assist with crowd control when necessary and security in other Dragon*Con departments, when they overlap with the Art Show.

• A.S.P.S. volunteers will be walking or standing for most of their shifts.
• Volunteers will be trained on and required to use a radio.

There will be 2 shifts for this position. Shifts will be assigned by the Art Show Directors and efforts will be made to accommodate pre-planned convention activities and the shift schedules of other Art Show volunteers with whom you are attending the convention.
Shift 1

• Friday:10am - 4pm
• Saturday: 10am - 4pm
• Sunday: 10am - 4pm
• Monday: 10am - 4pm

Shift 2

• Friday: 2pm - 8pm
• Saturday: 2pm - 8pm
• Sunday: 2pm - 8pm
• Monday: 2pm - 8pm